The National Institute of Economic and Social Research at any one time is working on a wide array of projects and we may have vacancies on a part-time temporary basis for advanced postgraduate students with good quantitative and/or qualitative skills. We are happy to receive speculative applications CVs from appropriately qualified students who are based at UK universities and live within easy commuting distance of our Westminster offices, to consider for current vacancies or to keep on file should an appropriate job emerge. In the first instance a covering letter outlining your research interests and your CV with the names of at least two referees should be sent to HR [at] niesr.ac.uk
- Head of Finance (closing date midday 22 June 2018)
- Centre Administrator - Economic Statistics Centre of Excellence (ESCoE) (closing date midday 25 June 2018)
- Events and Information Intern (closing date midday 29th June 2018)
We are looking to recruit a Head of Finance to assist our Chief Operating Officer (COO) to formulate and implement NIESR’s financial and accounting practices, to support its business objectives and to ensure compliance with statutory and regulatory requirements. This is an exciting opportunity for someone who wants real responsibility for contributing to a highly respected and very high profile organisation whilst working in an enquiring and engaging environment.
The post is a full time role based at our offices in Westminster, although we would consider part-time or flexible hours for the right candidate.
The successful candidate will be appointed with a starting salary in the range of £50,000 depending on qualifications and experience, or up to £60,000 for an exceptional candidate. In addition NIESR contributes to a pension scheme for all staff.
- Overall responsibility for the finance function, including line management of the Finance Officer.
- Ownership of the development and implementation of financial control systems and procedures including accounts payable, accounts receivable, payroll and staff expenses, and banking functions.
- Lead and manage the year-end process, including the preparation of the statutory annual accounts and as the primary contact of the external auditors.
- Ensure the completion of statutory tax returns, including VAT partial exemption calculation, and other required returns.
Budgeting and management reporting
- Drive the annual budgeting process including full consultation with all stakeholders.
- Provide a full management reporting service which meets the needs of the Institute, to include accurate and timely management reports, key performance indicators and statistical data.
- Participation in the quarterly Audit, Risk and Ethics Committee meetings.
- Involvement in all stages of research project life cycle including initial budgeting at proposal stage, invoicing, reporting to funders, etc.
- Collation, input and analysis of monthly timesheet information.
- Liaise with researchers to understand the progress of each project and the overall picture for departmental utilisation and contribution.
- Work closely with programme administrators of key research centres that are “housed” within the Institute including The Economic Statistics Centre of Excellence provides funded by the ONS and the Rebuilding Macroeconomics Network funded by the ESRC.
- Develop an in-depth knowledge of key funders and their relevant funding guidelines/rules to ensure full compliance. Liaise with any external funder audits as required.
Banking and investments
- Key banking contact.
- Preparation of cash flow projections and management of term deposits.
- Support the COO in the management and monitoring of investments and in presenting at the Investment Committee.
- Deputise for the COO as appropriate.
- Support the COO in the wider organisational responsibilities for risk management, compliance and internal control.
- Deal with other challenges which may emerge as part of the finance brief and support the COO and other members of the senior management team as requested.
- Qualified accountant (CA/ACCA/CIMA or equivalent).
- Extensive experience of working in a finance department with a sound knowledge of day-to-day financial procedures, including roles at a senior and managerial level.
- A demonstrable track record and knowledge of the operational and technical aspects of payment processing, ledgers, credit control, bookkeeping and provision of management information.
- Experience in senior stakeholder management both internally, including at Board/Committee level, and externally as a key contact for external audit, banking and other organisations (e.g. funders).
- Experience of working in charity sector finance or in a research organisation would be preferred.
- Proactive and displays leadership in reacting to a wide range of challenges across the Institute.
- Excellent interpersonal communication skills and an ability to explain financial processes to non-financial staff.
- Strong analytical and numerical skills combined with an attention to detail.
- Ability to assimilate and interpret financial and non-financial data and produce focused reports.
- A high standard of written English.
- A high level of computer literacy and expertise in using complex accountancy and project management software.
- Strong MS Excel skills (including pivot tables).
- Experience with MS Access database software would be beneficial.
Applicants should provide a full CV and a covering letter of no more than 2 pages, explaining their suitability and interest in this post, to: Ruth Hallesy at hr [at] niesr.ac.uk) Applications should include the subject line ‘Head of Finance – [your name]’.
The covering letter must state whether you require a visa to work in the UK, and if so, your current visa status. We expect the successful candidate to join the Institute as soon as possible, so please also specify the approximate date you would be available to start work.
Closing date for applications- 12pm on the 22nd of June 2018. We expect interviews to be held on the 29th June.
Due to the large number of applications we usually receive, we regret that only shortlisted applicants will be contacted.
The National Institute of Economic and Social Research (NIESR) is Britain’s longest established independent economic and social research institute. It specialises in high quality academic research, relevant to the economic and social forces affecting people’s lives. The Economic Statistics Centre of Excellence (ESCoE), a research centre hosted at NIESR, is looking to recruit a Centre Administrator to help with the administration of this research centre.
ESCoE is a research centre funded primarily by the Office for National Statistics (ONS). The Centre conducts research that addresses the challenges of measuring the modern economy and provides an environment for the development of a wider research community with skills and research experience in economic statistics. The Centre is led by NIESR and benefits from close collaboration with its partner institutions.
Role and Responsibilities
The role is a key one for the Centre, providing support primarily to the Centre Directors in relation to all the main areas of the Centre's work. You will be responsible for the day-to-day administration of the Centre. You will need to communicate effectively and develop efficient systems and procedures to support the many activities underway.
This form summarises the purpose of the job and lists its key tasks. It is not a definitive list of all the tasks to be undertaken as those can be varied from time to time at the discretion of NIESR and the Centre Directors in consultation with the postholder.
- Ensuring invoices, fees, and expense claims are checked for accuracy and completeness, prior to authorisation and submission to NIESR’s finance team.
- Communication and negotiating with NIESR staff and external contractors as to the submission of acceptable claims.
- Be familiar with financial regulations, procedures and policies at NIESR and ONS, and ensure these are adhered to.
Communication and External Liaison
- Liaising with external partners and Centre stakeholders, including officials in ONS, government departments and international agencies at working level.
- Assist in organising Centre conference and seminar logistics.
- Assist in organising Centre visits from our international networks and secondments.
- Maintaining reporting requirements to ONS, including providing the Directors and ONS liaison staff information on different performance indicators.
- Ensuring appropriate processes are in place and adhered to in relation to
induction for new staff and visitors at the Centre.
- Managing the Centre's accommodation and equipment needs in liaison with the appropriate NIESR staff, ensuring that new and existing members of staff, as well as visitors, are catered for.
- Ensuring staff profiles of research and consultancy activity are maintained, including providing support for colleagues to ensure that relevant material and information for assessment activities is recorded.
- Instigating and maintaining accurate and effective administrative systems within
the Centre, including both paper and computerised filing systems.
- Servicing committees, including the Centre Management Team and Advisory Board as required, including drafting agendas, collating and distributing papers, taking minutes and
ensuring that all follow-up action is undertaken.
- Undertaking general clerical and other such duties, including diary management.
The ideal candidate will have:
- Strong organisational, prioritisation and time management skills with the ability to manage multiple tasks.
- Be able to work accurately under pressure, independently with limited guidance and as part of a team.
- Strong communication skills, both written and verbal, with an ability to liaise effectively with all levels of staff.
- Flexible, resilient, and comfortable working within a changing environment with a willingness to initiative/embrace/implement process improvements.
- Ability to think on your feet combined with practical problem solving skills.
- A proactive, self-starting, and enthusiastic nature with the ability to drive work forward to completion.
- Excellent interpersonal skills, warm, professional and confident manner.
- Sound knowledge of Outlook, Word, Powerpoint and Excel.
- Excellent record keeping skills, a high degree of accuracy in your work and the proven ability to pay close attention to detail.
The post is a full-time role with a salary of between £27,000 to £33,000, depending on qualifications and experience. To apply please send a CV (with the names of two referees) and covering letter explaining your suitability and interest in this post to hr [at] niesr.ac.uk. Emailed applications should include the subject line ‘[Your Name] ESCoE Centre Administrator’.
Closing date for applications is 12pm Monday 25th June with interviews expected to take place w/c 2nd July.
The National Institute of Economic and Social Research (NIESR) is one of Britain’s most influential and prestigious independent research centres. It specialises in applied social and economic research, combining high academic standards with relevance to policy making. Further information about NIESR is available at www.niesr.ac.uk
We are looking to recruit a graduate Events and Information Intern on a fixed term contract of 6 months. Our Intern will work with our communications team, support the organisation and the on-the-day logistics of the Institute’s events, help us engage with our stakeholders, perform research tasks as needed and assist with the broader work of the Institute. The post would suit someone who seeks a career in events in the research, academic and non-profit sector.
Post holders will receive on the job training by our experienced communications team and have the opportunity work on (and participate in) events both within the Institute and externally, liaising with a number of partner organisations.
- Organisation/logistics and on the day support for all events related to the Institute (seminars, workshops, conferences etc.) happening in house and outside, including occasionally after hours.
- Logistics and on the day support for the other Institute’s centres seminars/events (ESCoE & Rebuilding Macro).
- Liaising with partner organisations for joint events.
- Assisting with the Institute’s growing AV capability.
- Liaising with senior staff to draft event invitations and dealing with event related queries/requests.
- Provide support as required to the Head of Communications, the Media and Events Coordinator and the Librarian.
- Undertake any other duties related to the job purpose which may be necessary to the work of the role and which support the general work of the Institute.
- Represent NIESR in a professional manner to stakeholders and all audiences.
- Be flexible within the broad remit of the post.
- Be responsible for the health, safety, welfare of self, other members of staff and visitors.
- Abide by NIESR’s organizational policies, codes of conduct and practices.
- Updating the Data release calendar
- Keeping press lists up to date working with our journalists’ database.
- Monitoring and updating the Parliament Committee calls for evidence.
- Providing administrative support, such as maintaining databases, records and general research assistance.
- Supporting the dissemination of research, including formatting presentational material and drafting content for use across various media.
- Undergraduate degree or equivalent higher education qualification.
- An ability to work as part of a busy team, sometimes under pressure.
- Excellent writing skills.
- Excellent organisational skills, the ability to prioritise tasks and use own initiative.
- Excellent knowledge of MS Office package (Word, Excel, PowerPoint and Access).
- Strong interpersonal and communications skills.
- Experience of working in events organisation.
- Knowledge and understanding of current economic and social policy issues.
The candidate will be appointed on a pro rata salary equivalent to £18,564 per annum, based on the London Living Wage of £10.20 per hour.
Applicants should provide a full CV and a covering letter of no more than 2 pages, explaining their suitability and interest in this post, to: Ruth Hallesy via email: hr [at] niesr.ac.uk with the subject line ‘Events Internship Application’. The covering letter must specify the approximate date you would be available to start work.
Closing date for applications is midday on 29th June with interviews to be held on 5th July 2018.
Due to the large number of applications we usually receive, only shortlisted applicants will be contacted.